Weeping Water Nebraska
The regular meeting of the Mayor and Council of the City of Weeping Water was convened in open and public session at 6:00 p.m. on July 14, 2003 at City Hall. Mayor, Howard Stubbendieck, called the meeting to order with Councilmembers Bob McCaulley, Larry Bauers and Ray Frew answering roll.

Notice of the meeting was given in advance thereof by publication in the July 10, 2003 edition of the Plattsmouth Journal.

Minutes of the June 9, 2003 meeting, copies of which were mailed to members of the council prior to the meeting, were approved as written.

Under Open Forum, Chuck Cook addressed the council with budget projections and equipment needs for the Rescue Squad.

The Monthly Police Activity Report was presented, in which it was noted that 179 hours were patrolled during the month with 55 calls of service.

Duane Grashorn presented the Monthly Water/Wastewater Report in Bruce Sorensen’s absence. In addition to the normal operations and maintenance, it was noted that the city has been maintaining adequate water levels in the wells, even with the current dry weather conditions.

Monthly Health Board activity resulted in the following: Mr. & Mrs. Gary Thomas addressed the council in response to the existing lawsuit filed in regard to the conditions of their property located along South Garfield Street. Councilmen agreed to a walk-through inspection of the residence upon completion of the necessary repairs, at which time the status of the lawsuit will be determined. Previously addressed issues, which included unlicensed vehicles, tall grass/weeds, and other debris, were assessed with the City Attorney advising to continue pursuing until compliance has been accomplished. Several areas with trees/bushes creating visibility concerns were addressed with action being tabled. Areas with appliances in yards will be pursued by the City Attorney.

A complaint received regarding an electric fence was addressed, with the City Attorney advising that since said fence is located on property which lays outside the city limits, there is no obligation on the city’s part to pursue any action.

Upon review and clarification of claims for the Fire Department from the June meeting, a motion was made by McCaulley, seconded by Bauers to approve payment of the claims to Fireguard in the amount of $2,29l.25 for a valve, nozzle and accessories for the new fire truck. It was noted that the bill from Shaffer Communications for radio repairs is still under negotiation. Motion carried unanimously.

Mayor Stubbendieck read Earnest West’s letter of resignation from the position of City Councilman and Council President, which was delivered after the June meeting. Motion by Bauers, seconded by McCaulley to accept said letter of resignation and proceed with the necessary measures to fill said vacancy. Motion carried unanimously. The Clerk was advised to publish and post notice of said vacancy on the City Council, with the council agreeing to set a special meeting at 5:00 p.m. on July 28, 2003 to act on filling said vacancy.

Mayor Stubbendieck appointed Ray Frew as Council President, which met with full council approval.

Following discussion with Doug Johns of Cass County Refuse regarding contract renewal terms and continued landfill gate fee increases, it was moved by McCaulley, seconded by Frew to enter into a five year contract with Cass County Refuse, locking in a $1.00 per month rate increase for the ensuing three years and an additional $.50 per month rate increase for the following two years. Motion carried unanimously.

Representatives of Olsson Associates presented a contract for engineering services for the swimming pool deck replacement project along with a cost estimate for said project. Motion by Bauers, seconded by Frew to approve said contract and authorize execution of the same to proceed with the proposed swimming pool improvements. Motion carried unanimously.

Councilmen were provided with an update of the fire flow test results in the Vogler Addition and discussed feasible options for improvement, which will continue to be pursued.

Motion by Bauers, seconded by McCaulley to authorize Olsson Associates to proceed with the project of updating city water and sewer system maps at an approximate cost of $3,900. Motion carried unanimously.

Following discussion regarding safety concerns with a bridge railing, which was hit by a vehicle, on North Commercial Street, councilmen agreed to proceed with the necessary repairs and attempt to seek compensation from the party responsible for the damages.

Animal control issues were discussed, after which the council agreed that the humane officer be advised to contact the owner of any licensed pet prior to transporting to the Humane Society.

Members of the Fire Department were present to discuss budget issues and equipment needs. Councilmen agreed to check into the possibility of billing for all services other than a structure fire.

The Mayor read the Notice of Approval for the Community Development Block Grant, in the amount of $250,000, which was personally awarded by the Governor at City Hall on July 9, 2003, for street, sidewalk and water system improvements in the central business district. Motion by Bauers, seconded by Frew to designate City Clerk, Kay Gerdes, as the employee responsibility for administration of the grant and to request that Southeast Nebraska Development District be designated as the CDBG Certified Grant Administrator. Motion carried unanimously.

Councilmen were advised of information received regarding the possibility of utilizing CDBG Reuse funds to demolish dilapidated structures within the downtown area, which will be pursued with the building located at 206 West Eldora, once the real estate closing is completed.

Topics discussed with action being tabled for further review included: Emergency Management Critical Infrastructure Risk Identification, loss control recommendations for fire/rescue departments, consulting services to determine the adequacy of fire/rescue departments services and equipment, and the City/PCS Phosphate Agreement.

Motion by Bauers, seconded by McCaulley to approve the recommendation of Micky Cave, who recently completed the “ride-a-long program”, as a member of the Rescue Squad. It was further agreed that James Winslow, Bryon Gewecke and Dawn Standerford be approved for the ‘ride-a-long program.” Motion carried unanimously.

Motion by Bauers, seconded by Frew to approve the applications of Randy Brinkman and Joseph Evans to the Fire Department (Manley division) and Adam Conley (Weeping Water division) Motion carried unanimously. It was noted that Tim Robbins resigned from the Manley division.

Councilmen reviewed current financial standings, budget projections, departmental needs and bids for equipment, which were all tabled for further review.

Motion by Frew, seconded by McCaulley to purchase a flat bed box from Neels Trailer Outlet for conversion on the city’s 1997 pickup. Motion carried unanimously.

Motion by McCaulley seconded by Bauers to tentatively approve the request of NDEQ to install an additional air monitor at the basketball court area, subject to approval of the exact location of said monitor station on said grounds. Motion carried unanimously.

Motion by Bauers, seconded by McCaulley to adopt Resolution No. 03-9, which authorizes a line of credit for the city at Farmers & Merchants Bank during the process of the Weeping Water Lake Improvement Project. Motion carried unanimously.

Motion by Bauers, seconded by McCaulley to refund a park use fee to one individual, due to the fact that the individual broke his arm prior to the commencement of any games. Motion carried unanimously.

Motion by Bauers, seconded by Frew to renew the city’s membership with Southeast Nebraska Development District and authorize payment of the annual dues in the amount of $800. Motion carried unanimously. Action was tabled on the request from SENDD for support of the Affordable Housing Programs.

Councilmen were advised of a proposed small tract subdivision request, which action was scheduled for a public hearing at 5:00 p.m. on Monday, July 28, 2003.

Recent building permit activity included: Building Permit: Ron Hahn-patio room; Miscellaneous Building Permits: Fences: Anita Carr, Justin Nutter, Methodist Church, and Viola Wiles-rebuild porch.

Correspondence received was presented for council review.

Motion by Bauers seconded by McCaulley to accept the following claims:

Salaries-12,074.89; Nebr. Dept. Revenue, sls tx, whlg-1,287.30; PeopleService, prof-9,614.00; Cass County Refuse, reimb-7,299.00; Fire Bond Payment-3,127.50; Alltel, util-855.33; Ameritas, emp ben-505.29; Aquila, util-118.36; OPPD, util-3,111.09; Farmers & Merchants Bank, whlg-2,755.19; Svoboda & Chebatoris, prof-1,171.34; United Healthcare, emp ben-682.26; umpire fees: Doug Bickford-120.00, Trevor Bickford-660.00, Jared Bickford-60.00, K. Mogensen-500.00, C. Bauers-20.00, J. Sorensen-20.00, Bob Lawrence-400.00, Brian Lawrence-260.00, A. Schneider-40.00, K. Eidenmiller-40.00, K. Lindau-80.00, N. Switzer-200.00, J. Hauschild-40.00, P. Schneider-100.00; Keckler Oil Co., pstg, fuel, rep-1,506.27; Chamber of Commerce, mtgs-12.00; Nebr. American Legion, tourn. Dep-300.00; D. Edgerton, maint-540.00, Cass County Clerk, misc fees-7.00; Lincoln Fire Dept., reimb-206.70; Roofers Inc., rep-4,860.00; Sign & Screen Design, sup-989.05; Travelers Inc., ins-53.00; EMS Billing, reimb-379.01; Nebr. U.C. Fund, unemp-6.78; Nebraska City News Press, adv-23.50; Reliable Office Supplies, sup-395.26; The Journal, publ-361.42; Cass County Abstracting, prof-149.00; K. Gerdes, mlg, reimb sup-77.21; The 5 & 10 Variety, maint-12.20; Redfield & Co., off sup-68.95; Meeske Hardware, rep/maint-1,232.03; Barco, maint-42.00; Murray Repair, rep-63.24; WW Express Lane, fuel, maint-209.75; Bickford Electric, rep, imp-555.55; Jefferson Pilot Financial, ins-1,098.80; Cass County Sheriff, prof-2,711.80; GE Medical Systems, sup-90.00; Mobile Communications, rep/maint-330.03; Linweld, sup-23.70; Medicare, reimb-189.87; United Healthcare, reimb-47.47; Alliance Medical, sup-25.03; J. Wiles, mlge/mtg-16.20; Kansas State Bank, resc lease pmt-20,402.29; Coca Cola Co., sup-142.25; Aqua Chem, Inc., sup-262.80; Kep Harding Sport Shop, sup-37.95; Omaha Pumping Service, maint-75.00; Murray Bldg & Supply, rep-56.49; Frenzel Trenching, maint, imp-899.25; Ingram Library System, bks-418.47; C. Robinson, maint-70.00; Nebr. Rural Water Association, dues-125.00; Dale P. Nielsen, Inc., rep-70.00; Great Plains One Call, serv-11.66; Meeske Auto, rep-44.04. Motion carried unanimously.

Motion by McCaulley, seconded by Bauers to adjourn. Motion carried unanimously.

Kay Gerdes
City Clerk