Notice of the public hearing and the regular monthly meeting was given in advance thereof by publication in the September 30, 2004 edition of the Plattsmouth Journal.
Following review of the information presented and the Planning Board’s recommendation regarding the proposed “Replat of the Rehmeier Subdivision”, the public hearing was closed and the regular meeting was opened with all members of the Council except Bauers answering roll.
Minutes of the September 13, 2004 meeting were approved as written.
Motion by McCaulley, seconded by Falcone to adopt Resolution No. 04-16, which approves a replat of the Rehmeier Subdivision, an administrative subdivision , which is all of the Rehmeier Subdivision and a part of the SE1/4 of the SE1/4 of Section 26-T11N-R11E of the 6th P.M., Cass County, Nebraska. Motion carried with McCaulley, Falcone and Frew voting aye. Nays: None.
Rob Bauers presented the Monthly Maintenance Report, with the following items being noted: following completion of the “downtown revitalization project, handicap accessibility to the Community Building is now provided at the front entrance; the ramp behind the Community Building has been replaced with a landing, steps and new sidewalk , as the existing ramp at the rear exit did not meet ADA guidelines; debris has been cleared from the city’s vacant lot across the street from City Hall, sidewalks have been poured and preparations are being made to install the flag poles and seed the area with grass until other landscaping plans are completed; Rob was advised to pursue the most feasible method of installing brackets for the Christmas lights; bids for specific equipment and a privacy fence around the City Shop Building were presented for review. Motion by Frew, seconded by McCaulley to approve the bid of All Truck Equipment for the purchase of a stainless steel hopper spreader with spinner/chute assembly at a cost of $3,450. Motion carried with all members of the Council present voting aye. Motion by Falcone, seconded by Frew to approve the bid of Omaha Standard Truck Equipment Co., for the purchase of a Henke Snow Plow Blade according to the specs at a cost of $7,233. Motion carried with all members of the Council present voting aye. Motion by Frew, seconded by McCaulley to approve the bid of Menards for a six foot high privacy fence to be constructed on the north and west sides of the City Shop Building at a cost of $l,548.42. Motion carried with all members of the Council present answering roll. An assessment of properties in the city with trees and/or bushes which are deterring safe access of public streets was provided, with the Clerk being advised to notify the appropriate property owners of the need to adequately trim said trees and/or bushes.
The Monthly Police Activity Report was presented in which it was noted that there were 178 hours patrolled during the month with 30 calls of service.
Larry Bauers entered the meeting at 6:30 p.m.
A report of Monthly Health Board activities resulted in the following: The City Attorney will send letters to Welanders to continue with clean up progress, to W. Meisinger reminding of the upcoming deadline to remedy the problem of excessive vehicles on his properties, to B. Taylor advising that additional measures need to be taken for tree/brush removal on the property frontage and on each side of the residence, to S. Capps requesting additional clean up measures be taken to comply with City Codes, and to the landowner of the property occupied by R. Hickey. Motion by Bauers, seconded by Frew to adopt Resolution No. 04-17, which declares the property owned by Southeast Nebraska Affordable Housing Council located at 200 East Eldora Avenue as a public nuisance and orders remedy for the same. Motion carried unanimously.
The Monthly Animal Control Report was presented for Council review.
Dave Myers and Mike Spohr, on behalf of Oakwood Cemetery Association, addressed the Council with concerns for acquiring additional cemetery ground, as the cemetery is less than ten years away from running out of plots. It was agreed by the Council that there is a need for additional cemetery ground, but felt a survey of the community might be beneficial in ascertaining the need for the same. Concern was also expressed as to whether the city is responsible for purchasing additional cemetery ground. The City Attorney agreed to seek legal advice regarding the same.
Mike Spohr expressed interest on behalf of several property owners in Oak Court regarding the desire to waive the removal of the center circle, as proposed in the One and Six Year Street Improvement Plan, and allow the property owners to landscape said area, which met with full council approval.
Carl Davis expressed concern over recent street construction, which was addressed by the City Engineer. Mr. Davis also discussed the routing of the proposed Weeping Water City Trail, offering suggestions for possible re-routing from the City Lakes to the Ballfield, which the Council felt would be beneficial to pursue.
A request to limit parking to the north side only of “Q” Street between South Elm and South East Streets was addressed, with the Council agreeing to send notice of said request to all adjoining property owners for consideration of action at the November meeting.
Duane Grashorn of PeopleService, presented the Monthly Water/Wastewater Report in the absence of Bruce Sorensen. Mr. Grashorn also presented the Second Amendment to the Operating and Maintenance Agreement, allowing for an increase in the maximum annual maintenance/repair expenditure amount from $13,718 to $14,130 and to increase the monthly compensation from $9,816 to $10,110, which met with full council approval.
Motion by Frew, seconded by McCaulley to approve the Fire Department’s recommendation of Kurt Powles’ application to join the Fire Department. Motion carried unanimously. It was noted that Rob Bauers, Mike Bradbury, Brad Wright, Trent Hauschild and Adam Conley recently resigned from the department. It was also noted that James Winslow resigned from the Rescue Squad.
Bids received for door replacement at the Fire Barn and at City Hall, and bids for construction of a bathroom with showers at the City Lake Area were tabled for further review.
Motion by Frew, seconded by Bauers that a $50 donation be made by the City to Marlin and Nancy Reissig for the use of their building at the Airport to house the City Fire equipment and vehicles during the “Downtown Revitalization Project.” Motion carried unanimously.
Results of the recent Public Protection Classification Survey were reviewed, noting that the city insurance classification has been upgraded from Class 6 to a Class 5, which affects local policy rating systems.
Ben Day of Olsson Associates submitted a letter to the Council certifying that as of September 25, 2004, the “Downtown Revitalization Project” has reached substantial completion and has been completed in general conformance with the project plans and specifications. It was noted that at the time of the meeting that installation of handrails, which are presently in fabrication, and minor clean up of work areas is all that remains to be completed. A final walk through of the project and the Nebraska Health and Human Service inspection will be scheduled within the next week. The final change order and final pay request should be presented at the November meeting. It was agreed to plan a dedication service of the street project during the Come Home For Christmas Celebration, scheduled December 4, 2004. Motion by Frew, seconded by Falcone to approve Pay Request No. 3, requested by M.E. Collins Contracting Company, Inc., in the amount of $153,118.73, as recommended by Olsson Associates. Motion carried unanimously. Motion by Bauers, seconded by McCaulley to approve CDBG Drawdown No. 10 requesting $63,809.00 in CDBG funds for construction and engineering costs to date, with the City matching funds being $92,23l.14. Motion carried unanimously.
Members of the Council were updated on the progress of the City Lake improvements. It was noted that hauling of sediment via North Commercial Street should be completed by Wednesday, October 13, and that arrangements have been made for street sweeping services to be performed again that evening. Arrangements were also made with the Fire Department to wash the affected streets during the weekend. Motion by Frew, seconded by McCaulley to approve Pay Request No. 3 requesting reimbursement in the amount of $79,709.73 and authorize the appropriate payments for services completed to date. Motion carried unanimously.
Motion by Frew, seconded by McCaulley to post the appropriate signage, as needed, along the creek banks of the City Lake area advising that crossing the creek is private property and is considered trespassing. Motion carried unanimously.
Following review of the bids received for performing the city’s annual audit, a motion was made by Bauers, seconded by McCaulley to accept the low three-year bid of Dana F. Cole & Company, LLP, of Lincoln, NE, at a cost of $3,600 for fiscal year ending September 30, 2004, $3,l00 for fiscal year ending September 30, 2005 and $3,200 for fiscal year ending September 30, 2006, with Single Audit fees, if necessary, being $300 per year. Motion carried unanimously.
It was noted that the Chamber of Commerce is sponsoring a fund drive to purchase new “Welcome to Weeping Water” Banners for the newly renovated business district. Motion by Bauers, seconded by Falcone to purchase the necessary hardware and provide for installation of the banners. Motion carried unanimously. The purchase of additional Christmas decorations was tabled for further review.
Monthly Building Permit activity included: William Bossung-garage; Beins Construction-addition. Curb Cuts approved during the month included Tim Dieter and Larry Hanson.
It was agreed to review the current City/School Responsibility Agreement for maintenance of the ballfield to clarify specific issues.
Motion by McCaulley, seconded by Bauers to accept the following claims: Salaries-5340.16; Alltel, util-628.77; OPPD, util-3663.89; Aquila, util-129.45; Farmers & Merchants Bank, whlg-1466.27; Ameritas, emp ben-518.92; Nebr. Dept. of Revenue, whlg, sales tax-1471.21; Svoboda & Chebatoris, prof-300.00; United Healthcare, ins-882.99; PeopleService, prof-9816.00; Cass County Refuse, reimb-7000.00; Pool Loan payment-15,000.00; Pruss Excavation, park cap imp-137,816.39; Marquette Bank, fire truck pmt-31156.25; Rishel & Pfeifer, prof-500.00; Trevor Bickford, ump fees-420.00; Dell Marketing, cap imp-comp-470.25; Shaffer Communications, cap imp, maint-1489.70; Chamber of Commerce, mtg-6.00; Nebr. U.C. Fund, unemp-8.78; The Journal, publ-225.32; Banyon Data Systems, prof-2085.00; WW Express Lane, fuel-326.60; Meeske Hardware, maint-2139.28; Keckler Oil Co., fuel-89.81; Meeske Auto Parts, rep-7.30; Martin Marietta, maint, cap imp-1017.77; Great Plains One Call, serv-24.32; Post Office, pstg-84.00; Omaha Pumping, maint-38.00; Acorn Naturalist, cap equip-426.88; Jacobson Helgoth Consultants, prof-4934.88; Dale P. Nielsen, Inc., maint-20.00; Frenzel Trenching, serv-240.00; Ryberg Networking, serv-150.00; Ingram Library Service, bks-433.11; Jan Aronson, mlge-18.75; C. Robinson, maint-40.00; Mason Construction, rep-2864.72; A. Carr, Animal Control-174.25; Cass County Sheriff, prof-2711.80; Murray Repair, rep-10.35; EMS Billing, reimb-248.03.
Plans for developing the vacant lots across the street from City Hall were briefly discussed, as well other community economic development plans.
Motion by Bauers seconded by McCaulley to adjourn. Motion carried unanimously.
Kay Gerdes, City Clerk Howard Stubbendieck