The regular meeting of the Mayor and City Council of the City of Weeping Water was convened in open and public session at 6:00 p.m. on November 13, 2006 at City Hall. Mayor Howard Stubbendieck called the meeting to order and announced the location of a posting of the Nebraska Open Meetings Act. Council members answering roll were Bob McCaulley, Melody Falcone, Mitch Miller and Ray Frew. Absent: None. Notice of the meeting was given in advance by posting in three public places on November 10, 2006. Minutes of the October 9, 2006 meeting were approved as written.
Tricia Holt presented concerns regarding unauthorized removal of soil near the creek bank adjoining her property on South Elm Street. As the soil was removed by her tenant, she was advised to initially pursue appropriate rectification of the same with her tenant. It was further advised that if rectification measures could not be met, then she should pursue the Corp of Engineers. Tricia also addressed the need for maintenance and rock for the alley adjoining her property and was advised that it is not the city’s policy to maintain alleys.
The Monthly Police Activity Report was presented, in which it was noted that 189 hours were patrolled during the month with 4 citations and 10 warnings being issued. The Chaplain for the Sheriff’s Department was introduced and he provided the Council with a brief synopsis of his duties.
Copies of the Monthly Water/Wastewater Report were distributed to members of the Council for review, in the absence of Bruce Sorensen. It was noted that a project kick-off meeting for the Water System Study was held on October 31st at City Hall. Discussion of the radio read water meter system replacement was held with the Council agreeing to retain the previously approved proposal with National Waterworks utilizing Sensus meters.
The Monthly Maintenance Report was presented for review. A proposal regarding the purchase of a salt/sand mixture from the County Roads Department was discussed with a motion being made by Miller, seconded by McCaulley to approve said proposal at a cost of $360.00 per truck load, provided all tickets be verified by the City Maintenance Superintendent. It was noted that the County requested that the City pay upon invoice $2500.00, with the County keeping track of how much product is used for the year and allowing any left over supply to be carried over to the following year. Motion carried unanimously. Other areas of discussion included: seeking professional suggestions to appropriately maintain the walls of the bathrooms at the Ball Park, uncompleted street repairs, and feasible options for roof replacement of specific buildings at the ball field.
As the letter of response received from the Weeping Water Fire Department regarding fire safety issues did not satisfactorily address the issues, it was agreed that another letter be sent requesting additional response from the Fire Department. Motion by McCaulley second by Miller to approve the application of Roger Cozad to the Fire Department and table the application of Michael Hanna until a valid Nebraska Drivers License is obtained. Motion carried unanimously.
Julie Donham was present to address specific animal control issues and request the Council’s consideration of an hourly compensation for specific animal control duties, which will be taken under advisement. A Monthly Health Board Report included an update of previously addressed areas, which will continue to be monitored.
Water drainage concerns in an alley were addressed with the Council maintaining their position that it is the adjoining property owners’ joint responsibility to maintain an alley. The City Council agreed to purchase and post “No Thru Traffic” signs for the east-west alley north of “M” Street between South East Street and Randolph Street.
Motion by Frew, seconded by Falcone to approve the bid of Weeping Water Stone Works in an amount not to exceed $9,300.00 for replacement of the deteriorated limestone columns and wing walls at the west entrance to the ball field. Motion carried unanimously.
An update of the annual tree assessment was provided, noting that there were still a few residents who had not yet complied with city regulations, with the City Attorney and the Clerk being advised to appropriately pursue the necessary parties. An anonymous letter regarding other problem tree areas was disregarded as it is the city’s policy that anonymous letters are not recognized unless they deal with an unlawful activity.
Motion by McCaulley, seconded by Frew to approve the bid of Weeping Water Stone Works in the amount of $1,400 for specific repairs to the Library Building, contingent upon the stipulation that the buttress be removed and replaced rather than just repaired. Motion carried unanimously.
Several articles regarding insurance liability issues were distributed for council review. It was agreed that documented maintenance inspections of playground equipment be performed on a regular basis, as recommended by the city’s insurance agent. Proposed revisions to the Agreement between the City and the Weeping Water Rural Fire District were presented for council review, with action on the same being tabled until the December meeting. It was agreed by the Council to pursue an offer for the use of a digital postage meter at no cost for a 90 day
A bid received for the installation of asphalt around the city lakes was tabled for further review. Upon completion of annual salary reviews a motion was made by Falcone, seconded by McCaulley to approve 5% increases for Maintenance Supt., Rob Bauers, City Clerk, Kay Gerdes, Deputy Clerk, Linda Fleming, Librarian, Jan Aronson and Maintenance Employee, Rich Bauers; 4% increases for Sub Librarian, Joyce Fleming and Community Building Maintenance, Deb Wilson; and a 3 ½% increase for Sub Librarian, Katherine Cover. Motion carried unanimously. Motion by Frew, seconded by Miller to authorize the hiring of temporary help as necessary for winter snow removal. Motion carried unanimously.
Motion by Falcone, seconded by Miller to accept the following claims: Salaries-6568.44; Aflac, emp whlg- 26.62; Ameritas, emp ben-609.32; Aquila, util-134.20; Farmers & Merchants Bank, whlg, s/c-1772.07; Kansas State Bank, equip pmt-770.62; Nebr. Dept. of Revenue, whlg, sls tx-2477.61; OPPD, util-3242.28; Svoboda & Chebatoris, prof-840.00; United Healthcare, ins-1268.17; Windstream, util-485.55; PeopleService, prof- 10781.00; Cass County Refuse, reimb-7910.00; Alliance Medical, sup-474.92; Alltel, util-96.70; American Legal Publishing, prof-565.00; Asphalt Maintenance Inc., st imp-3600.00; Baker & Taylor Books, bks-523.34; Bickford Electric, rep/maint-1771.85; Cass County Sheriff’s Dept., prof-2711.80; Chamber of Commerce, mtg6.00; Country Home, bks-21.97; Coventry Healthcare, resc reimb-47.00; Dale P. Nielsen, Inc., rep-66.07; Dean Henley, maint-40.00; EMS Billing Services, reimb-761.33; Fireguard, Inc., sup-225.00; Great Plains One Call, serv-2.02; Jan Aronson, mlg/mtg-35.60; Jerr McKinstry, rep -20.00; Keckler Oil Co., fuel, rep, pstg-1067.30; Linweld, sup-87.50; Meeske Hardware, maint, equip-865.33; Meeske Auto Parts, rep-1141.47; Miller Monroe Farrell, ins-1969.00; Mogensen Garage, rep-430.76; Nebr. Machinery Co., rep-2046.98; R&S Heating, rep- 75.00; Reliable Office Supplies, sup-348.80; Shaffer Communications, equip-529.65; Taste of Home, bks-12.49; The Journal, publ-301.36; WW Express Lane, fuel-143.71; WW Public Library, reimb sup-130.00; Xerox, maint, sup-69.33; Post Office, pstg-88.00. Motion carried unanimously.
Motion by McCaulley, seconded by Falcone to adjourn. Motion carried unanimously.
/s/ Howard Stubbendieck, Mayor
/s/ Kay Gerdes, City Clerk