Weeping Water Nebraska

CITY OF WEEPING WATER
PUBLIC HEARING/CITY COUNCIL PROCEEDINGS
FEBRUARY 11, 2008

Mayor Howard Stubbendieck opened the public hearing regarding the One and Six Year Street Improvement Plan at 5:45 p.m. on February 11, 2008 at City Hall.  Council members answering roll were Bob McCaulley, Mitch Miller and Ray Frew.  Absent:  Melody Falcone.

Notice of the public hearing was given in advance thereof by publication in the January 24, 2008 edition of the Plattsmouth Journal, as well as being posted in three public places in the city.  The location of the posting of the Nebraska Open Meetings Act was announced by the Mayor. Katie Ringland of Olsson Associates briefly reviewed the city’s proposed One and Six Year Street Improvement Plan for the ensuing year, which included the Gospel Hill Paving Project in the One Year Plan and general maintenance in the Six Year Plan.  Following a period of public comment, the public hearing was closed and the regular monthly meeting was opened with McCaulley, Miller and Frew answering roll.  Absent:  Falcone.

Notice of the monthly meeting was given in advance thereof by publication in the February 7, 2008 edition of the Plattsmouth Journal.  Minutes of the January 14, 2008 were approved as written.

Motion by Miller, seconded by McCaulley to adopt Resolution No. 08-03, which approves the 2008 One and Six Year Street Improvement Plan as proposed.  Motion carried with McCaulley, Miller and Frew voting aye.  Nays:  None.  Absent:  Falcone.

In regard to matters relating to the Weeping Water Trail project, the following actions were taken: city officials requested Olsson Associates to negotiate a price of $1,000 each for extra tree removal and will also seek local bids for the same; Motion by Frew, seconded by Miller to deny the request for an additional $1800 for extra rock for the placement of the box culvert.  Motion carried with all members of the council present voting aye; Motion by McCaulley, seconded by Frew to approve extra costs, in the amount of $650, involved in closing off a pipe under the box culvert, which will be reflected in a change order to be presented at the March meeting.  Motion carried with all members of the council present voting aye; Motion by McCaulley, seconded by Frew to approve Pay Request No. 1 to M.E. Collins Contracting Co., Inc., in the amount of $27,146.25 for construction costs completed to date. Motion carried with all members of the council present voting aye.

Motion by Miller, seconded by McCaulley to approve the plans and specs for bidding the Gospel Hill Paving Project, contingent upon completion of details regarding relocation of power lines, water service line replacement, finalization of necessary easements, and proposed liquidated damages.  Motion carried with all members of the council present voting aye.  It was noted that the revised schedule proposes advertisement dates of February 28, March 6th and March 13th, bid opening on March 21st and recommendation of award of bid tentatively scheduled on April 14, 2008.

The Monthly Rescue Report was presented by Chuck Cook, noting that there were 11 rescue calls during the month, resulting in 52 man hours.  It was noted that Jean Thomassen recently retired from the Rescue Squad.  No Monthly Fire Report was available.

The Monthly Police Activity Report was presented for council review, noting that 195 hours were patrolled during the month with 30 calls of service, which resulted in 2 citations and 1 warning being issued.

Representatives of Dana F. Cole and Company provided the annual audit report, after which a motion was made by Frew, seconded by Miller to approve said report.  Motion carried with all members of the council present voting aye.  Members of the council were advised of new auditing standards focusing on internal controls, which will need to be implemented by municipal governments prior to the end of the next fiscal year.

The Monthly Maintenance Report was presented for council review, noting equipment needs that should be considered in the upcoming budget planning.  Rob noted that as a safety precaution, the city lake area will be temporarily closed and signs will be posted advising that the lake will be lowered to allow for pouring the abutments for the pedestrian bridge that will span the city lakes.

Copies of the Monthly Water/Wastewater Report were distributed for council review, in the absence of Bruce Sorensen.

In regard to monthly Health Board activity, the following items were addressed:  Motion by McCaulley, seconded by Miller to adopt Resolution No. 08-04, which declares the property at 211 West Eldora Avenue as a public nuisance and remedies abatement procedures for the same.  Motion carried with all members of the council voting aye. Status on the conditions of the Thomas property was address and will be pursued by the City Attorney.

As a result of complaints received, the Clerk was advised to advise PCS  Phosphate of hazardous conditions created by trucks parking on the curve of Garfield Street awaiting access to the  PCS Plant.

Following discussion regarding the status of specific streets and alleys in the Baker Subdivision, a motion was made by Frew, seconded by Miller to close the remaining portion of the platted “High Street” from the southwest corner of Lot B north to Mulberry Street, with the City Attorney being advised to prepare an ordinance reflecting the same, to be considered at the March meeting.  Motion carried with all members of the council voting aye.  It was further agreed to pursue the appropriate measures to designate the platted area in Baker Subdivision from Adams Street to the Pinkerton House as “High Street”.  The Clerk was advised to notify specific owners of property in said area of the need to trim back bushes to allow for adequate access of emergency equipment to all residences in said area.

Copies of the Annual Report of the Public Library and the Monthly minutes of the Library Board were distributed for council review.

Members of the council were provided an update on the status of current Reuse Loan activity and advised of new legislation affecting the same.

As the time span for waiving the pilot payment from the Weeping Water Housing Authority has expired, it was agreed to request said payments for the same be resumed.

Discussion of renewing the Cass County Renegade Contract for use of the Football Field was discussed, with action being tabled.

The Clerk was advised to advertise for bids for the operation of the concession stand at the Ball Field and for available summer maintenance and swimming pool employment positions.

Ray Frew provided a recap of the recent County Strategic Planning Meeting. 

Various correspondence regarding upcoming meetings, tentative plans for celebrating Community Development Week and plans to pursue sponsorship of Stroke Detection Plus Screening in the community were all discussed and will continue to be pursued.

Motion by Miller, seconded by McCaulley to accept the following claims:  Salaries-6,856.32; Aflac, emp ben-26.62; Alltel, util-511.72; Aquila, util-2,053.06; Ameritas, emp ben-913.22; Farmers & Merchants Bank, whlg/sc-1,990.45; Kansas State Bank, equip pmt-770.62; Nebr. Dept. of Rev., whlg, sls tx-1,540.67; OPPD, util-2,675.95; Papillion Fire/Rescue, ALS reimb-237.60; Svoboda & Chebatoris, prof-300.00; United Healthcare, ins-1,835.48; Windstream, utill-500.69; PeopleService, prof-11,123.00; Cass Count Refuse, reimb-7,715.26; Sales Tax disbursement for WWCBF-25,000.00; Chamber of Commerce, mtg-12.00; Reliable, off sup-242.78; Better Business Equipment, off sup-104.00; T. Anderson, maint-162.00; Cass County Sheriff, prof-2,711.80; Linweld, sup-35.30; AllMed, sup-377.20; Baker & Taylor Books, bks-462.54; Xerox, maint-132.15; Plattsmouth Journal, subs-39.50; Reiman Publications, bks-12.98; Meeske Hardware, sup-64.75; Olsson Assoc., prof-3,395.92; M.E. Collins, cap imp pmt-27,146.25; Dale P. Nielsen, Inc., rep-69.84; Journal Consumer Connection, publ-215.59; EMS Billing, reimb-799.65; Fleet Services, fuel-252.18; Post Office, pstg-130.00; Great Plains one Call, serv-18.18; WW Express Lane, fuel-20.00; Sign & Screen Design, signs-106.83; Stop N Shop, fuel-332.04; Cass County Roads Dept., sup-490.00.  Motion carried unanimously.

Motion by McCaulley, seconded by Miller to adjourn.  Motion carried unanimously.


/s/ Howard Stubbendieck, Mayor
/s/ Kay Gerdes, City Clerk